How to use our Quote Management
Quoting management in project management involves preparing, tracking, and overseeing the process of providing clients or stakeholders with estimates for services or products before the project begins. This process is crucial for ensuring that both the scope of the project and the budget are clearly defined from the outset. To effectively project managers create, track, and manage quotes should gather all relevant details about the client’s requirements, project scope, and any potential risks or variables that might affect costs. Once a quote is prepared, it should be presented to the client for approval, detailing the pricing structure, timelines, and any terms or conditions. Project managers should use a system to track all issued quotes, including their approval status, to maintain an organized record. Digital tools, like project management software, can streamline this process by automating follow-ups, tracking approvals, and storing quote history. Additionally, as the project progresses, quotes may need adjustments due to scope changes or unforeseen circumstances, so having a clear process for quote revision and client communication is vital. By managing quotes carefully, project managers ensure financial clarity and avoid surprises down the line, leading to smoother project execution and client satisfaction.
Quoting Projects
To edit the current project quote, go to the "Edit Quote" button under the quote details. This will allow you to modify the quote.
Updating Quotes
After a quote is submitted, there may be further negotiations on items like price or terms. You can quickly update the quote, save it, and leave it for both parties to approve.
Quoting Rejected Projects
Quickly review the status of each quote by accessing the quotation details from the board. Here, you can see whether a project has been accepted, approved, rejected, or is still in progress.
Quote Board List
For a quick overview of all quotes in your account, navigate to the quote board and click the list button on the far right. This will display a complete list of your quotes, categorized by request, pending, rejected, and approved statuses.
Client Quote Requests
Track your quote requests easily in our quote section, where you’ll find a complete list of your quotes along with their statuses, helping you keep your projects organized.
Project Amount
You can choose to provide a Project Amount. A single total amount for all projects in the quote. Individual amounts for each project separately. Vou can onlv choose one method at a time. If you quote individual project amounts, the Project Amount will automatically update to reflect the total sum sf those individual amounts.
